Salata Travel Grant Program Application

Save my progress and resume later | Resume a previously saved form

Resume Later

In order to be able to resume this form later, please enter your email and choose a password.

Your Email:

A Password:

Confirm Password:

Password must contain the following:

12 Characters
1 Uppercase letter
1 Lowercase letter
1 Number
1 Special character

Program Details

Travel Grant funding is available only for travel during the Fall, Spring, and Winter inter-session. All travel must be completed on or before May 30, 2026. Funding is not offered during the summertime. The program welcomes applications from all Harvard University students.

The maximum grant per person is:

$1,000.00 (USD) for International Travel
$600.00 (USD) for Domestic Travel (lower 48 States) and Canada

Program Timeline:

Applications are currently being accepted for the following: Cycle 2

Fall 2025 - Cycle 1
Travel Departure Date	Applications Open	Application Deadline	Decision Date
October 6– November 2	September 8	September 21	September 26

Travel Groups (2-6 people) see: Group Application Instructions

*To preview each application section, use the "Page" feature in the upper right-hand corner.

Applicant Information

Group Application?: Is this funding request for a single person or a group?

Single Applicant

Group (2-6 people)

*Small groups of students (2-6 people) traveling together for the same research project or purpose, should apply as a "Group".

Primary Applicant Details

First Name

Preferred First Name

Last Name

Harvard Email

Primary Harvard Role

Primary Harvard Affiliation

Student Status

Anticipated Graduation Date

If you are unsure, please select January 1st for the year in which you will graduate.

Full Name

Harvard Department ID

Additional Applicant(s) Information

First Name

Preferred First Name

Last Name

Harvard Email

Primary Harvard Role

Primary Harvard Affiliation

Student Status

Anticipated Graduation Date

Full Name

Harvard Department ID

Travel Purpose

Travel Details

Date of departure (mm/dd/yyyy)

Date of return (mm/dd/yyyy)

Will you travel internationally?

Do you have a U.S. passport or non-U.S. passport and visa, if required, valid for at least 6 months after the proposed return date?

Yes, I do.No, but I will renew or apply for a new passport in time for travel.

Please select a purpose for your travel:

Research Details

Destination Country

Destination State

Destination City

Is this research work related to a degree requirement or coursework?

Yes

Please specify what requirement this work is fulfilling:

Do you have a faculty member advising your research?

Yes

Faculty Advisor Name

Faculty Advisor Email

Conference Details

Title of Conference

Conference Host Organization/Organizing Body

Conference Country

Conference State

Conference City

Have you received confirmation of your participation from the conference host? (i.e., Conference credentials, email confirmation, etc.)

YesNoPending

Travel Proposal

A) Travel Proposal

Single Applicant: Please write a 500-word (maximum) summary of the event or project and how your participation will advance your academic or professional development goals. Please upload your proposal as a PDF document.

Travel Groups: All students participating in the trip should prepare a 300–500-word paragraph about why the trip is important to them. Please include each student’s name above their paragraph. These statements should be included as a single document and uploaded as a PDF file.

*Note: Please be aware that there is a total maximum file upload size of 35MB. The total of all files uploaded cannot surpass 35MB.

Travel Proposal Upload (PDF)

Budget & Funding Request

Budget

Budget Overview: Please enter all of your anticipated expenses for each category below in USD. If you don't anticipate expenses for one of the categories leave it as $0.00.

At the bottom of this section enter your Total Estimated Budget which should be equivalent to the sum of all the expense categories.

Travel Expenses (Airfare, rail, rental car, etc.)

Lodging Expenses (Hotel, Airbnb, etc.)

Local Transportation Expenses (Rideshares, local transit, bike rental, etc.)

Visa, Immunization, Travel Insurance Expenses

Conference Fees

Other Expenses

Please enter the total estimated cost of expenses that do not fall within one of the categories listed above. If you have no such expenses then leave this field blank. Please Note: Meals are not a reimbursable expense.

Other Expenses Description

Please provide a short description of your anticipated "Other" expenses.

Total Expenses

This should be equivalent to the sum of all of the expense categories above.

Additional Funding Sources

Have you applied for funding from any other sources for this trip?

Yes

Additional Funding Source - Details

Please enter the information requested below for each additional funding source to which you have applied.

Organization Name

Status of Request

Amount Requested

Amount Awarded

Funding Request

Please enter the amount of funding you are requesting (per person) from the Salata Institute below:

Have you applied for funding through this program before?

Yes

Special Financial Circumstances

Are there any special financial circumstances that we should be aware of?

Yes

Please share more information about your circumstances:

Environmental Impact Statement

While travel can be important for academic pursuits and professional development, it has environmental impacts. Before applying for the Salata Institute’s Travel Grant Pilot Program, please first consider whether your travel is necessary. If your travel is required, please consider how to minimize your environmental impacts.

Environmental Impact Statement

Please share your 50-100 word environmental impact statement for your travel below:

Optional: Supporting Documentation

Applicants may choose to upload supporting documentation with their application for funding. Supporting documentation is not required to be considered. Types of documentation might include:

For applications for conference funding:

- A copy of a conference agenda

- A copy of your conference credentials

- A copy of your invitation letter to speak or present
- etc.

For applications for research trip funding:

- A letter of support from a supervising faculty advisor

- Preliminary or supporting research work
- etc.

Supporting Documentation Upload

Please be aware that there is a total maximum file upload size of 35MB. The total of all files uploaded cannot surpass 35MB.

Please upload all documents as PDF files.

Program Agreements

Attestation and Acknowledgement

By checking below, I hereby agree that, should I be selected for funding through this program, I:

Am able to cover the upfront costs of transportation and lodging for my travel.
Have reviewed and acknowledged the Program Funding Restrictions outlined in the Salata Institute's Travel Grant Pilot Program.
Have reviewed and acknowledged Harvard University’s Travel Reimbursement Policies.
Will provide all necessary pre- and post-travel documentation required by the Salata Institute to complete reimbursement. Including:

A 1000-word (maximum) written reflection upon completion of my trip
Two or three high-resolution photos taken during my travels

I certify that I have read and agree with these statements.

Newsletter Signup

Would you like to receive our monthly newsletter?

YesNo

Save my progress and resume later | Resume a previously saved form