Salata Travel Grant Program Application

Program Details

The Salata Institute for Climate and Sustainability’s Travel Grant Program funds individual students who are planning trips to advance their academic or professional development goals. Travel must occur during the Fall, Spring, and Winter inter-session terms.

The maximum grant is $1,000. The program welcomes applications from all Harvard students.

Program Timeline:

Applicants should use the table below to identify the appropriate Application Deadline and Decision Date corresponding to their anticipated Travel Departure Date.

Spring 2025
Travel Departure Date	Applications Open	Application Deadline	Decision Date
January 27 – March 9	December 23	January 12	January 17
March 10 – April 13	February 3	February 16	February 21
April 14 – May 18	March 17	March 30	April 4
May 19 – May 31	April 21	May 4	May 9

Application Details

The Travel Grant Application includes the following sections:

Applicant Information: Identifying questions about the applicant.
Travel Purpose: Questions about the intended purpose for travel, travel destination, and a travel statement (500 words, PDF Upload) outlining how the trip will advance the applicant's academic or professional development goals.
Budget & Funding Request: An outline of your overall budget, disclosure of other funding sources, your funding request from this program, and other funding-related questions.
Environmental Impact Statement: A statement (50-100 words) about how the applicant would minimize the environmental impacts of travel. Find tips on minimizing your impact here.
Optional Supporting Documentation:

Letter of support from an advisor.
Copy of conference agenda or event credentials.

Program Agreements: Acknowledgment of the program expectations and requirements.

Applicant Information

Is this grant funding request for a single person or for multiple people?

Single Applicant

Multiple Applicants

*Small groups of students (2 or more people) traveling together for the same research project or purpose, should apply as "Multiple Applicants".

Primary Applicant Details

First Name

Preferred First Name

Last Name

Harvard Email

Primary Harvard Role

Primary Harvard Affiliation

Anticipated Graduation Date

If you are unsure, please select January 1st for the year in which you will graduate.

Full Name

Harvard Department ID

Additional Applicant(s) Information

First Name

Preferred First Name

Last Name

Harvard Email

Primary Harvard Role

Primary Harvard Affiliation

Anticipated Graduation Date

Full Name

Harvard Department ID

Travel Purpose

Travel Details

Date of departure (mm/dd/yyyy)

Date of return (mm/dd/yyyy)

Will you travel internationally?

Do you have a U.S. passport or non-U.S. passport and visa, if required, valid for at least 6 months after the proposed return date?

Yes, I do.No, but I will renew or apply for a new passport in time for travel.

Please select a purpose for your travel:

Research Details

Destination Country

Destination State

Destination City

Is this research work related to a degree requirement or coursework?

Yes

No

Do you have a faculty member advising your research?

Yes

No

Faculty Advisor Name

Faculty Advisor Email

Conference Details

Title of Conference

Conference Host Organization/Organizing Body

Conference Country

Conference State

Conference City

Have you received confirmation of your participation from the conference host? (i.e., Conference credentials, email confirmation, etc.)

YesNoPending

Travel Proposal

A) Travel Proposal
Please write a 500-word (maximum) summary of the event or project and how your participation will advance your academic or professional development goals. Please upload your proposal as a PDF document.

*Note: Please be aware that there is a total maximum file upload size of 35MB. The total of all files uploaded cannot surpass 35MB.

Travel Proposal Upload (PDF)

Budget & Funding Request

Budget

Budget Overview: Please enter all of your anticipated expenses for each category below in USD. If you don't anticipate expenses for one of the categories leave it as $0.00.

At the bottom of this section enter your Total Estimated Budget which should be equivalent to the sum of all the expense categories.

Travel Expenses (Airfare, rail, rental car, etc.)

$

Lodging Expenses (Hotel, Airbnb, etc.)

$

Local Transportation Expenses (Rideshares, local transit, bike rental, etc.)

$

Visa, Immunization, Travel Insurance Expenses

$

Conference Fees

$

Other Expenses

Please enter the total estimated cost of expenses that do not fall within one of the categories listed above. If you have no such expenses then leave this field blank. Please Note: Meals are not a reimbursable expense.

$

Other Expenses Description

Please provide a short description of your anticipated "Other" expenses.

Total Expenses

This should be equivalent to the sum of all of the expense categories above.

$

Additional Funding Sources

Have you applied for funding from any other sources for this trip?

Yes

No

Additional Funding Source - Details

Please enter the information requested below for each additional funding source to which you have applied.

Organization Name

Status of Request

Amount Requested

$

Amount Awarded

$

Funding Request

Please enter the amount of funding you are requesting (per person) from the Salata Institute below:

Funding requests may not exceed $1,000.00 (per person).

$

Have you applied for funding through this program before?

Yes

No

Special Financial Circumstances

Are there any special financial circumstances that we should be aware of?

Yes

No

Please share more information about your circumstances:

Environmental Impact Statement

While travel can be important for academic pursuits and professional development, it has environmental impacts. Before applying for the Salata Institute’s Travel Grant Pilot Program, please first consider whether your travel is necessary. If your travel is required, please consider how to minimize your environmental impacts.

Environmental Impact Statement

Please share your 50-100 word environmental impact statement for your travel below:

Optional: Supporting Documentation

Applicants may choose to upload supporting documentation with their application for funding. Supporting documentation is not required to be considered. Types of documentation might include:

For applications for conference funding:

- A copy of a conference agenda

- A copy of your conference credentials

- A copy of your invitation letter to speak or present

For applications for research trip funding:

- A letter of support from a supervising faculty advisor

- Preliminary or supporting research work

Supporting Documentation Upload

Please be aware that there is a total maximum file upload size of 35MB. The total of all files uploaded cannot surpass 35MB.

Please upload all documents as PDF files.

Program Agreements

Attestation and Acknowledgement

By checking below, I hereby agree that, should I be selected for funding through this program, I:

Am able to cover the upfront costs of transportation and lodging for my travel.
Have reviewed, and acknowledge, the restrictions outlined in the Salata Institute's Travel Grant Pilot Program.
Have reviewed and acknowledged Harvard University’s Travel Reimbursement Policies.
Upon completion of my trip, will complete a 1000-word (maximum) written reflection
Upon completion of my trip will provide 2-3 high-resolution photos taken during my travels.
Have reviewed Harvard's International Travel & Reimbursement Guidance and Harvard Global Support Services International Travel Requirements, if traveling internationally.

I certify that I have read and agree with these statements.

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